Many students ask me for letters of recommendation for graduate school and scholarship opportunities. I’m happy to do this for excellent students. Do not be shy in asking – this is part of my job!
Before you ask me, first think about if I will be a good letter writer for you. If I cannot write a good letter about you, I may hurt your application and neither of us wants that. Whenever you’re asking for letters of recommendation, be sure to specify if the letter writer can write a good letter of recommendation for you.
Before asking me to write a letter for you, please answer these questions for yourself, decide if I would be a good letter writer, and then provide the answers to me.
1. How well do I know you?
First, a good recommendation letter will have vivid details that show what an excellent student you are. In order for me to write a very good letter, I need to have examples of demonstrated excellence. Please tell me at least two examples of your demonstrated excellence in the classroom. For example, describe a class discussion that you led. Or explain how a topic from my class opened your eyes to a particular research area. Then please tell me how many times we met in office hours and any examples of demonstrated excellence from those office hour conversations.
Second, there are many questions that I’ll have to answer about you. Almost all applications ask me to compare you to all other students that I’ve taught over the years. Others are very specific: “Describe a specific situation where you have observed the applicant using critical thinking skills” or “How would you describe the applicant’s leadership skills?” or “Rate this student’s originality and intellectual creativity.” If I don’t know you well enough to speak to these questions, you probably should find someone who does to write a letter for you. Tell me the exact questions that recommenders are asked to answer, if you have those available.
Third, have I read your writing? I will certainly be asked about your writing ability. If I have not read your writing but we had a close relationship in office hours, I am still willing to write a letter for you, but I will have to mention that I cannot speak to your writing ability.
2. How big was the class that you were in and what type of class was it?
If our only interaction was in a large lecture class, it will be harder for me to write a letter about you and answer questions about your skills and abilities. You may want to consider asking a faculty member that had you in a different type of class and can write about these things.
3. Did you do well in the class?
I will mention your overall grade and grades on any major assignments in my letter. But merely receiving a good grade in my class is insufficient for a good letter that will help your application and get you into your desired program.
4. What do you want me to add to your application?
I need to know what specifically I can add to your overall application. Is it related to my research expertise? Were you a research assistant for me and you need to demonstrate a particular set of skills? Are you hoping for me to provide some information that other letter writers cannot? If there are particular details about our interactions that you want me to highlight, remind me of them.
If you answered those four questions satisfactorily, here are your next steps:
1. Please give me as much advance notice as possible – three weeks at the minimum. And it is even better if you talk to me months before the letters are due about your possible need for letters.
2. If at all possible, let’s talk face-to-face about your application.
3. Include the following in your initial email: the term and year and the name of the course(s) you took with me.
4. If it has been more than a year since you took my course, please fill me in on what you’ve been doing since I last saw you.
5. Tell me why you’re applying to this particular program.
6. Email me a copy of your resume and a copy of the essay or personal statement for the program you’re applying to.
7. Tell me exactly what you’re applying to so that I can address it properly in my letter. And give me a link to the program. “I highly recommend Steve Smith for your program” is not as good as “I highly recommend Steve Lee for the Masters Program in Linguistics at the University of Toronto.” If you’re applying to multiple graduate programs, please give me the list of all of them at once, with the due date for each, so that I can efficiently write your letters.
*adapted from Prof. Katy Pearce
Liz Smeets. 